30 Days of AI — Day 1 Need to Write an Email? Let AI Help

 


One Job. One Day. Useful AI.

Welcome to FaydaFirst's 30 Days of AI.

AI isn't just for programmers or technology experts anymore. It can help with many ordinary tasks we deal with every day—writing an email, preparing a presentation, summarizing a document, creating an image, researching a topic, or even preparing a resume.

So we've decided to try something simple.

Every day, we'll take one practical task and explore how AI can help you do it better, faster, or more easily.

We'll also ask an important FaydaFirst question:

Is the AI tool actually worth using—or paying for?

Let's start with something almost everyone has to do.

✉️ Today's Job: Write an Email

Maybe you need to:

  • Write a professional email to your manager
  • Ask for leave
  • Reply to a customer
  • Send a meeting invitation
  • Thank someone after an interview
  • Apologize for a delay
  • Make an email sound more professional
  • Turn a few rough points into a proper email

You don't have to stare at a blank screen anymore.

AI can help you create a first draft in seconds.

1. ChatGPT — A Flexible All-Rounder

A general AI assistant such as ChatGPT can help you create an email from a simple description of what you want to say.

For example, instead of writing the entire email yourself, you can tell the AI:

"Write a polite email to my manager asking for two days of leave next week because I have a family commitment. Keep it professional and concise."

You can then ask it to make the email:

  • More formal
  • More friendly
  • Shorter
  • More persuasive
  • Easier to understand

Best for

People who want a flexible AI assistant that can help with many different types of writing—not just email.

FaydaFirst verdict

Worth trying: ⭐⭐⭐⭐⭐

If you are new to AI, a general-purpose AI assistant is a good place to start.

2. Gemini — Convenient for Gmail Users

If you already use Gmail or Google Workspace, Gemini can be particularly convenient because Google's AI features are integrated into Gmail.

Gemini can help draft new emails and refine existing text. Google also provides features for summarizing email threads and getting help with writing.

For example, you can ask it to:

"Write a professional reply thanking the customer for their feedback and tell them we'll look into the issue."

You can also use AI to improve an existing draft.

Best for

People who already work heavily inside Gmail and Google Workspace.

Important

Availability depends on your Google account and plan. Google says some Gemini features in Gmail are available only to eligible Google Workspace or Google AI plans, while availability for personal accounts can vary by feature and location.

FaydaFirst verdict

Worth considering: ⭐⭐⭐⭐⭐ for eligible Gmail users.

3. Microsoft Copilot — Useful for Outlook Users

If your workplace uses Microsoft 365 and Outlook, Copilot can help draft emails directly inside Outlook.

Microsoft's current documentation says Copilot can generate a draft from a prompt and lets you adjust the tone and length or regenerate the draft. You can then review and edit it before sending.

For example:

"Write a polite email to the client explaining that the delivery will be delayed by two days. Keep the tone professional and reassuring."

Copilot can create the draft, after which you should review it before sending.

Best for

People who already work in Outlook/Microsoft 365.

FaydaFirst verdict

Worth considering: ⭐⭐⭐⭐⭐ if your work environment already uses Microsoft 365.

4. Claude — Another General AI Option

Claude can also be used as a general AI writing assistant.

You can give it your rough points and ask it to turn them into a professional email.

For example:

"These are my rough points. Turn them into a polite but firm email to a supplier."

The advantage of using a general AI assistant is that you aren't limited to email. The same tool can potentially help with documents, brainstorming, explanations and other writing tasks.

Best for

People who want a general AI assistant with strong writing capabilities.

FaydaFirst verdict

Worth trying: ⭐⭐⭐⭐

So Which One Should You Use?

You don't necessarily need four different AI subscriptions.

The easiest way to decide is to start with the ecosystem you already use.

If you...

Start with

Want a general AI writing assistant

ChatGPT

Work mainly in Gmail/Google Workspace

Gemini

Work mainly in Outlook/Microsoft 365

Copilot

Want another general AI writing option

Claude

🏆 FaydaFirst's simple recommendation

Don't subscribe to an AI tool just because someone says it is "the best."

First ask:

What do I actually need it for?

If you only write an occasional email, a free/general AI option may be enough.

If you write dozens of emails every day, an AI feature built directly into your email system can save more time because you don't have to constantly move text between applications.

That's the kind of decision we want to help you make at FaydaFirst.

💡 Try This Prompt

You don't need to know complicated "AI prompting."

Start with this:

"Write a professional email about [your situation]. Keep it clear, polite and concise. Give me a subject line and email body."

Then improve it:

"Make it warmer and less formal."

Or:

"Make it shorter and more direct."

Or:

"Make it sound professional but natural, not like it was written by AI."

The more context you give the AI, the more useful the draft is likely to be.

⚠️ One Important Warning

Don't blindly copy and send an AI-generated email.

Always read it first.

AI can misunderstand your situation, use the wrong tone, invent details, or make a statement that you didn't intend to make.

And be careful about putting confidential information, passwords, financial information, personal data, company secrets, or sensitive customer information into an AI service.

AI should help you write the email. You should make the final decision about what gets sent.

The FaydaFirst Takeaway

You don't need to become an AI expert to start using AI.

Start with one task you already do.

Writing an email is an easy first step.

Choose the AI tool that fits the way you already work:

Gmail → Gemini

Outlook → Copilot

General writing → ChatGPT or Claude

And before paying for anything, try the free or already-included options available to you.

That's how you get better value from AI.

🚀 Tomorrow on FaydaFirst

30 Days of AI — Day 2

🎨 Want to Create an Image? AI Can Do That Too.

We'll look at the different types of AI image tools, what you can use them for, and which options are worth trying.

FaydaFirst

Smarter Choices. Better Value.

 Comparison table:

AI Tool

Best For

Ease of Use

Best Choice If...

ChatGPT

General writing

⭐⭐⭐⭐⭐

You want flexibility

Gemini

Gmail users

⭐⭐⭐⭐⭐

You use Google services

Copilot

Outlook users

⭐⭐⭐⭐⭐

You use Microsoft 365

Claude

Writing & tone

⭐⭐⭐⭐

You want another writing option

“FaydaFirst Verdict”
You don't need four AI subscriptions. Start with the AI tool that fits the services you already use.

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